THE TEAM:

Porte has been serious about real estate since 1968 and in those 54+ years we’ve realized we aren’t just developing or managing properties, we’re helping build communities and enriching lives. You’ll find that spirit in our award-winning developments, extraordinary charitable work and in every employee who proudly calls Porte their place of work. When people feel this good about doing their job, amazing things happen.

There are countless reasons to consider a career with Porte. For starters, you’ll be part of an encouraging, supportive team with plenty of room for growth. Plus, you’ll enjoy many Porte Perks, these are just a few:

• Training and educational events throughout the year
• A lively social committee
• Personal and professional development opportunities and encouragement for greater learning

Our focus on building communities is carried out in many different ways and everyone at Porte is encouraged to get involved. We fundraise each holiday season for the Food Bank, we match employee charitable donations, and we are a huge supporter of Cassie + Friends, founded by David Porte, that is dedicated to transforming the lives of children who are living with Juvenile Arthritis. Plus we give back to the community in many ways including through each of our new developments by donating $100 per home that is built to the Breakfast Club of Canada to help ensure kids don’t go to school hungry.

And, of course, you’ll be an integral part of an established company building on over 54 years of success, and progressive leadership in the real estate industry.

JOB SUMMARY:

The Property Management Coordinator will work closely with the Commercial Property Manager and General Manager to help manage the day to day building operations and liaise with our commercial tenants, as well as assist with the administration of capital projects and tenant improvements. You are a self-starter who takes initiative and is proactive on tasks assigned and beyond.  You are a people person who is capable of providing exceptional customer service and efficiently delivering on tasks assigned to you.

At all times, being guided by the Porte Promises, the Property Management Coordinator must be able to work independently and as a part of a team.

POSITION RESPONSIBILITIES:

• Support the Commercial Property Manager and their administrative functions associated with the position
• Respond to tenant inquiries by phone and email
• Coordinate maintenance repairs with onsite staff and suppliers including going out to sites to meet with trades and tenants if required
• Track and schedule regular maintenance requets on our online portal
• Maintain database for maintenance and warranty information
• Approve and code invoices for work performed by outside suppliers
• Assist with a/r collections as required
• Participate in preparation and distribution of month end reporting
• Draft letters for communicate with tenants and suppliers
• Assist with the annual budgeting process for all commercial properties
• Assist the Property Manager and Project Manager in planning and executing larger Landlord Projects and Tenant Improvements, including assisting with permit applications
• Assist in arranging property appraisal and refinancing tours, collect estoppels from tenants and other insurance and re-financing related matters
• Collect and manage the database for insurance certificates for tenants and trades
• Performs other duties as required, which may include supporting other Porte divisions as necessary

QUALIFICATIONS

• 2+ years of similar experience in a property management role
• Excellent interpersonal skills
• Strong customer-oriented skills
• Good communication skills (verbal/written)
• Strong organizational skills
• Strong computer skills – MS Office, experience with property management software and graphics software are an asset

WORKING CONDITIONS:

• Available to handle after hours emergency calls from time to time
• A vehicle or car share membership is preferred in order to perform the occasional site visit

INTERESTED?

If you are interested in applying, please send a cover letter and resume to rgreen@inspiredhr.ca. No phone calls please. Due to the anticipated volume of applications, we will only be able to respond to those selected for an interview. Thank you for your interest in this opportunity with Porte Communities.