Project Coordinator - Porte Project Coordinator - Porte

Project Coordinator


There are countless reasons to consider a career with Porte. For starters, you’ll be part of an encouraging, supportive team with plenty of room for growth. You’ll enjoy perks like training and team building events throughout the year. Plus, there’s our roof top patio, Friday happy hour, a weekly fitness workout and more!

You’ll be an integral part of a family company, building on over 50 years of success, amazingly generous charitable work and progressive leadership in the real estate industry. At all times guided by the Porte Promises of: People-Focused, Committed to Excellence, Trustworthy and Community Builders.

Porte manages 700 plus rental units and over a million sq. ft. of commercial space.  In addition to the income portfolio Porte has a healthy development pipeline of sites across Metro Vancouver.  Please visit to see our properties and projects!


While being involved directly in multiple projects at various stages of development, the Project Coordinator will work closely with Director of Construction, Development Managers and third-party Construction Managers, to help with the development of construction documents, schedules, budgets and permit submissions. The Project Coordinator will be actively engaged in all aspects of a development site and will act as a key team member, essential in helping with the successful delivery of any given project.

At all times, being guided by the Porte Promises, the Project Coordinator must be able to work both independently and as a part of a team.


Support for the Director of Construction

  1. Pre-construction activities:
    1. Assist with developing budgets.
    2. Liaise with construction manager, architect and consultants.
    3. Assist with various permit requirements.
    4. Coordinating the issuance and distribution of drawing packages.
    5. Work with Sales and Marketing on coordinating concepts with architect and consultants.
    6. Assist in value engineering exercises.
  1. Support during the Building Permit process:
    1. Gathering of building permit submission requirements.
    2. Updating of BP submission check list.
    3. Tracking and follow up of municipal submissions.
    4. Ensure the Director of Construction and Development Managers are aware of any dates for municipal and utility payments.
  1. Construction Phase:
    1. Maintain & update project list for consultants, construction manager, subtrades and suppliers.
    2. Using Microsoft Project, update biweekly schedule and measure against baseline.
    3. Review of progress claims.
    4. Coding of invoices.
    5. Manage the flow of documents, drawings and correspondence.
    6. Visit construction sites regularly for various project meetings.
    7. Help ensure that homeowner upgrades and options are coordinated between Sales & Marketing and construction team.
  1. Post Construction & Administrative Duties:
    1. A key focus will be the pursuit of the recovery of project securities and deposits from the governing municipality.
    2. Assist with rectifying warranty deficiency work for multiple projects.
    3. Track project substantial completion and occupancy dates, as well as the start and finish of maintenance periods for various trades.
    4. Track and tabulate costing metrics of recently completed projects.
  2. Weekly team updates on current construction projects.

External Communications

  • Represents the company appropriately in relationships with owners, project advisors, realtors, investors and professional associations.
  • Keeps up to date with industry and market developments.

Other Duties

  • Performs other duties, as required, to support the Porte companies.


Works directly with the Director of Construction and collegially with all members of the Porte companies.  The position reports to the Director of Construction.


Required training, experience, knowledge, skills and abilities:

  1. Bachelor’s degree or diploma, or equivalent experience, in engineering, architectural and building technology, commerce, development, urban planning or related field.
  2. Minimum of 2 years of construction administration experience, ideally with multi-family and/or mixed-use real estate projects.
  3. Experienced and skilled with MS Office programs, including Microsoft Word, Microsoft Project, PowerPoint and Strong communication skills.
  4. Demonstrated problem-solving skills.
  5. Strong work ethic.
  6. Able to work independently and as part of a team.
  7. Experienced and skilled with MS Office programs, including Microsoft Word, Microsoft Project, PowerPoint and Excel.
  8. Proficiency with Bluebeam Revu is an asset.


  • Occasional work outside normal office hours.
  • Attendance at public meetings and council meetings outside of normal office hours may be requested.
  • A vehicle is required.

 If you are interested in applying, please send a cover letter and resume to Robyn ( phone calls please.  Due to the anticipated volume of applications, we will only be able to respond to those selected for an interview.   Thank you for your interest in this opportunity with Porte Communities.

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